What’s a Group #
Groups can be used to organize users, control resource access permissions and define roles within Booked. By default, groups of users can be selected when adding participants and co-owners to reservations.
Setting resource permissions for a group will grant access to all members of that group. Users can individually be granted additional resource permission.
Roles give a group of users the authorization to perform certain actions.
Application Administrator: Users that belong to a group that is given the Application Administrator role are open to full administrative privileges. This role has nearly zero restrictions on what resources can be booked. It can manage all aspects of the application.
Group Administrator: Users that belong to a group that is given the Group Administrator role are able to manage their groups and reserve on behalf of and manage users within that group. A group administrator must first be assigned the Group Administrator role. This group will then be available in the Group Administrators list.
Resource Administrator: Users that belong to a group that is given the Resource Administrators role have the same capabilities as Application Administrators for any resource which the group is assigned to. They can change resource details, black out times, manage and approve reservations.
Schedule Administrator: Users that belong to a group that is given the Schedule Administrators role have the same capabilities as Application Administrators for any resource that is on a schedule which the group is assigned to. They can change schedule details, black out times, manage and approve reservations.
Group Administrators #
As described in the Roles section above, a group of users can be configured to manage users within other groups. Users within the administrative group will be able to manage user details and reservations for all users with the managed groups.
For example, if Group A is set as an administrator for Group B, all users within Group A will have management rights for all users in Group B.
Adding Group Administrators #
- As an Application Administrator, open Application Management -> Groups
- Add a new group
- Change the Role to include Group Admin
- Add users to the group – these will be people who have administrative rights for other users in specific groups
- Set the specific groups that the group should have administrative rights to. These can be set by clicking the arrow next to the group Roles option, then choosing the groups. Alternatively, open Application Management -> Groups, and update each group to set the Resource Administrator.
Automatically Adding Users #
New users can automatically be added to any number of groups. The rules for adding new users are controlled per group in Group Management.
The rules for adding new users are flexible, allowing you to filter by any user custom attribute, email, position, organization, or username.